Administrative Assistant II

Washington, DC

Posted: 09/11/2018 Employment Type: Contract Job Number: 11270337
Hours and Schedule:
  • Starting out as a Contract position, 5 days per week, from 8: 30-5: 30pm
  • Position has potential of becoming a permanent position as a Full-Time role, for the right person

Professional Qualities:
  • Great attitude
  • Works well in a team environment
  • Dependable and reliable
  • Very punctual, always arrive on time
  • Pleasant and diligent

Responsibilities and Duties:
  • Manage requests to and from Country Offices and Centers using standardized templates; assist in the process of shipping notification, arrivals and payment authorizations.
  • Assist with the established information system to register follow ups and actions taken
  • Inform the destination country, the Country Office or Center based on shipping details from suppliers (documents and estimated date of shipping, routing, and arrival at destination).
  • Request and process receipts of arrival of goods by the consignee.
  • Run reports
  • Send invoices for payment
  • Verify if payments were posted and close purchase orders
  • Review the purchase order for completeness, prior to archiving.
  • Organize and archive files in the cabinets
  • Perform other administrative activities pertaining to the unit.

Amanda Krape

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